The Federal Occupational Safety and of Health Act of 1970 (OSHAct) requires most employers* who employ more than ten employees to prepare and maintain records of occupational injuries, illnesses, and fatalities.

In addition, the OSHA Recordkeeping Standard, 29 CFR 1904 requires covered employers to post the OSHA 300A Summary of Work-Related Injuries and Illnesses in all workplaces/reporting locations from February 1 through April 30. This summary form lists the total number of work-related injuries and illnesses that occurred during the previous year and must be posted in a common area where notices to employees are usually posted. The employer’s 300A Summary must be certified/signed by the employer. Please note that if you work in a state that administers its own OSHA state plan, your state agency may use a different designation or number for the 300A Summary and other injury/illness recordkeeping forms.

In addition, certain employers are required to electronically submit the 300A Summary of Work-Related Injuries and Illnesses forms to OSHA for the previous calendar year, including covered employers in State Plan states.

You can find a description of the federal OSHA requirements and the forms here: https://www.osha.gov/recordkeeping/index.html

You can see the full text of the OSHA Recordkeeping standard here: https://www.osha.gov/laws-regs/regulations/standardnumber/1904/

Although not required to be posted, CWA local union leaders, CWA Staff, employees, former employees, and their personal representatives, have the right to access other OSHA injury and Illness records, such as the more detailed OSHA 300 Log of Work-Related Injuries and Illnesses, as well as parts of the OSHA 301 Injury and Illness Incident Report form from represented employers. The OSHA Recordkeeping standard mandates employers provide this information when requested by the end of the next business day. It is always best to make the request in writing.

The OSHA 300 Log of Work-Related Injuries and Illnesses is one tool that can be used to look at the recordable injuries and illnesses for a work location or for an employer with multiple work locations to analyze the types of injuries that are occurring, where they are occurring (department or work area), which members are getting hurt (job title), the general cause of the injuries or illnesses, and to see whether the employer is keeping accurate records. This kind of injury/illness data analysis can help inform further investigation needs and target prevention strategies and health and safety actions.

Assistance in interpreting this information is available by contacting CWA’s Deputy Director of Occupational Safety and Health, Micki Siegel de Hernández at 212-509-6994 or via e-mail at msiegel@cwa-union.org.

*Included in OSHA’s recordkeeping regulation, certain low-hazard employers such as retail trade, finance, insurance, real estate and specific portions of the service industry are exempt from these reporting requirements.